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Sign In Sheet Maker
Sign In Sheet Maker / Volunteer sign in sheet

Volunteer sign in sheet

Record who turned up, how to reach them, and for how long. The hours add up at the end of the day.

Jump to the preview and the PDF button
1. Pick a starting sheet
2. Edit the columns

Rename a column, change what it holds, set its width, and drag or use the arrows to reorder.

    3. Header and footer

    Logo, headshot and contact block Branded Sheets

    Stays in your browser. It is placed on the sheet header and on the PDF.

    4. Page
    Paper
    Orientation
    More: font, color, form layout
    5. Optional: sign in on a phone

    Make a digital copy of this sheet. Visitors scan a QR code and fill in the same columns on their phone. Free for up to 25 entries, stored for 90 days.

    Built for adding up hours

    The volunteer sheet is landscape because it carries six columns: name, phone, email, time in, time out and a signature. The two time columns are the useful part: they give each volunteer a start and an end, so you can total hours for a grant report or a thank-you note without guessing.

    Tips for a busy table

    1. Put one sheet at the entrance and a second at the exit if volunteers leave from a different door.
    2. Pre-fill the date and event name in the header so volunteers do not have to.
    3. Keep a spare pen on a string, because the pen disappears first.

    If volunteers can sign in from their phones

    For a long event, a QR code on the table lets volunteers sign in on their own phones and gives you the entries as a CSV. See the digital sign in sheet for how it works and what is stored.

    Questions

    How do I count volunteer hours from this sheet?

    Each row has a time in and a time out. Subtract one from the other and add up the rows. The CSV template gives you the same columns in a spreadsheet if you would rather add them there.

    What contact details should I collect?

    A phone number and an email address, so you can reach people about the next shift. Say in the footer note what you will use them for.

    Can volunteers sign out themselves?

    Yes, if the sheet stays in one place and the time out column is clearly labelled. A reminder sign at the exit helps.

    Do I need a waiver on the sheet?

    Some organizations do. If yours does, put a short statement in the footer note and ask your organization what wording it needs. This site cannot advise on that.

    Can I add a task column?

    Yes. Add a text column called “Task” or “Station” to see who did what.